Last updated 13 April 2020 11:00 BST
We want to ensure all our Braillists activities are a safe space for the community to come together, so for everyone’s peace of mind, we’ve introduced a new online meeting moderation policy for our Zoom calls. We’ll be keeping this policy constantly under review over the coming weeks. We recommend you join our mailing list so we can share any updates with you.
First, we want to remind all our users that our calls are semi-public spaces, so you should refrain from sharing any sensitive personal information. As a rule of thumb, if you wouldn’t post something publicly on social media, you shouldn’t mention it on the call. We’d also like to ask that you request the privacy of others by not making audio recordings of any of our sessions.
We’d also like to remind particularly users of text to speech software that other users may, at times, be able to hear your screen reader. Therefore, we recommend you avoid accessing private, sensitive or potentially offensive content using speech while connected to our calls. Wherever possible, you should use headphones or a braille display while using text to speech.
We’ve taken the following steps to ensure that everyone can have a safe and productive experience while using our services:
- We’ve introduced a waiting room. You may experience a short delay while we screen users before accepting you into the call.
- By default, we’re muting all users audio when they join the call. If you wish to speak, you can attract a hosts attention by raising your hand. You can do this by pressing ALT + Y on Windows or Option + Y on macOS. On IOS, you should click the option to raise your hand under the “more options” menu, or you can use the * key followed by the number 9 if you are joining us by telephone. A host will then unmute your microphone and allow you to speak.
- We’ve disabled the text chat window.
- We’ve turned off settings inside Zoom that allow users to share their screen, set a virtual background (broadcast an image via their webcam) and change their name manually.
In the unlikely event that we do experience any disruption during our calls, we’ll immediately mute all users on the call before removing any offending users. If we experience severe or sustained disruption, we’ll end the call for all users and introduce further policy changes and security measures going forward.
We’ll be mentioning this policy at the start of all our calls. We’ll also be reviewing this policy regularly over the coming weeks. If we do need to make any changes, we will communicate them via the website, on our mailing list, on our social media, and via our email list. If you’re not already, you can join our mailing list at here.
If you have any concerns relating to safeguarding or moderation while using the Braillists Zoom room, please contact [email protected].